1. Organisation
Legal name, trading name, registration, rules, purpose, contacts and logos.
Evidence Pack
Build the proof once. Reuse it everywhere.
Every funding lane depends on the same core proof: legal identity, approval, budget, quotes, need, delivery controls and report back.
A reusable evidence pack contains
- Legal and governance records
- Bank, tax and financial evidence
- Approved project definition
- Budget and supplier quotes
- Need and outcome evidence
- Delivery and risk controls
- Reporting records
The eight evidence folders
2. Governance
Committee list, conflicts, minutes, delegations, approvals and policies.
3. Finance
Bank proof, accounts, GST status, budget, reserves and restricted funds.
4. Project definition
Project sheet with scope, target group, location, timing and success measures.
5. Budget and quotes
Supplier quotes, GST treatment, co funding and procurement decision record.
6. Need and outcomes
Photos, numbers, access barriers, safety evidence and community outcomes.
7. Delivery and risk
Milestones, health and safety, approvals, insurance, volunteers and contingency.
8. Reporting
Invoices, photos, attendance, impact evidence, acknowledgement and acquittals.
Readiness test
Score each item 0, 1 or 2.
Total: 0 / 16
Evidence workflow
Build proof before the ask and capture impact after delivery
Evidence planner
Work out what is missing
Break the proof folder into legal, governance, finance, project, budget, need, risk and reporting records.
Plan evidence packEvidence checklist
Track the documents
Record what is current, where it is stored and who owns each gap.
Open checklistImpact planner
Define the report
Clarify participants, activities, expenditure, outputs, outcomes and evidence.
Plan impact reportImpact report
Report delivery
Document what happened, what changed and what should happen next.
Open impact report