Legal status and rules
Confirm the current legal name, registration status, constitution, officers, member rules and any required filings.
Compliance
Put basic controls in place before money or people move.
This is a practical checklist, not legal advice. The club must check its own constitution, legal status, governing body requirements and current official rules.
Check before acting
- Legal entity and constitution
- Committee authority
- Tax and GST treatment
- Privacy and records
- Fundraising and gambling rules
- Health, safety and safeguarding
- Insurance and facility permissions
Control areas
Authority and conflicts
Record who may apply, contract, spend, sign, approve suppliers and manage conflicts of interest.
Finance, GST and tax
Confirm bank ownership, payment controls, GST status, receipt wording, restricted funds and financial reporting treatment.
Privacy and records
Collect only information needed for a lawful purpose, protect access and define retention, correction and breach processes.
Fundraising and gambling
Check current rules before raffles, prize draws, gaming activity, public collections or issuing donation claims.
Health and safety
Assess risks for training, games, events, transport, working bees, contractors and facility work.
Children and safeguarding
Use the relevant governing body policies, safe recruitment, supervision, complaint and vetting processes.
Insurance and facilities
Confirm public liability, asset cover, venue permissions, council requirements, leases, storage and contractor responsibilities.
Reporting and evidence
Keep approvals, quotes, agreements, invoices, attendance, incidents, photos and acquittal records in one controlled folder.
Committee control checklist
- Use the exact legal name on applications, agreements and bank evidence.
- Verify the constitution and legal registration are current.
- Record committee approval before applying, contracting or spending.
- Separate restricted grant and sponsor money from unrelated activity.
- Use two-person or delegated payment controls appropriate to the club.
- Keep quotes, supplier decisions, invoices and receipts.
- Record conflicts before supplier or sponsor decisions.
- Check privacy, safeguarding, health and safety, insurance and venue requirements.
- Report to members, funders and sponsors on time.
- Do not promise benefits, tax treatment or eligibility that has not been verified.
Official starting points
Use these sources to confirm current requirements. The relevant rule depends on the club, activity and legal structure.