Notice
Date, time, venue, voting rights, nomination process and submission deadline.
AGM Pack Builder
Get member approval without ambiguity.
Use this page to prepare clear resolutions, roles, amendments and limits before the AGM. Major change fails when members feel surprised or railroaded.
A complete AGM pack includes
- Valid notice and voting information
- Plain-English proposal
- Separate resolutions
- Member submission process
- Officer and role nominations
- Clear authority limits
- Post-meeting actions
AGM pack contents
Plain English proposal
What is changing, why, what is not changing and what member approval means.
Resolution sheet
Separate votes for strategic direction, budget, name change, cost centres and authority limits.
Role nominations
Chair, secretary, treasurer, programme leads, grants lead and team roles.
Member submissions
Written feedback and proposed amendments before the meeting.
Authority limits
No major debt, no final merger and no large spend without defined approval.
Recommended authority wording
Protective clause
The committee may make practical operating decisions consistent with the approved strategy and budget. Any final merger, incorporated society name change, major debt, property commitment, or expenditure above an approved threshold must return to members or the committee for specific approval.
Choose your route
Prepare the decision, not just the meeting
Use the guided planner when the committee still needs to work through the answers. Use the worksheet when the decisions and facts are already known.
Guided planner
Work it out step by step
Clarify what members are approving, consultation steps, resolutions and authority limits.
Open guided plannerDirect worksheet
Document agreed answers
Document confirmed dates, notice rules, submissions, votes and nominations.
Open worksheetNot sure? Start with the guided planner. It saves locally, identifies unfinished sections and can transfer draft answers into the worksheet.