Guided planner
Work it out step by step
Break the workload into accountable roles and identify vacancies, deputies and risks.
Open guided plannerVolunteer Role Engine
No named role, no programme.
This page converts the plan into jobs. Every team, hub and programme needs named adults before the club promises delivery.
A workable role structure shows
- Governance roles
- Programme and delivery leads
- Team-level minimum roles
- Expected time and decision rights
- Vacancies and recruitment owners
- Deputies and escalation risks
Core committee roles
| Role | Purpose | Minimum output |
|---|---|---|
| Chair | Governance, alignment, meetings and external representation. | Monthly meeting, decisions log, risk oversight. |
| Secretary | Notices, minutes, records and compliance. | Current register, AGM pack, minutes and filings. |
| Treasurer | Budgets, payments, cost centres and reporting. | Monthly finance report and funding controls. |
| Programme lead | Age grade delivery, coaches and season standards. | Team formation and season plan. |
| Grants lead | Evidence pack, funder pipeline and acquittals. | Funding calendar and submitted applications. |
| Gear lead | Asset register, issue, return, storage and replacement. | Gear list by team and hub. |
| Officials lead | Umpires, referees, scorers or judges depending on code. | Training plan and game appointments. |
Minimum team requirement
Rule: A team should not be entered until it has a named coach, named manager, parent roster, gear process, safety lead and game day communication channel.
Choose your route
Design the roles before recruiting names
Use the guided planner when the committee still needs to work through the answers. Use the worksheet when the decisions and facts are already known.
Direct worksheet
Document agreed answers
Record confirmed role holders, vacancies and role conditions.
Open worksheetNot sure? Start with the guided planner. It saves locally, identifies unfinished sections and can transfer draft answers into the worksheet.