Guided worksheet

Impact Report Planner

Turn activity records, spending and participant evidence into a concise report for members, sponsors or funders.

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Question 1 of 9

Project or season name

A consistent project name makes reporting and evidence easier to trace.

What project or season is being reported on?Does the name match approvals, budgets and public communications?

What still needs checking or deciding?

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2026 Community Participation Programme

Question 2 of 9

Reporting period

Use exact start and end dates and distinguish the reporting period from the date the report is written.

What dates does this report cover?Were any activities or costs outside the period?

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1 April to 30 September 2026

Question 3 of 9

Participants reached

Avoid double counting. Explain whether the number is unique people, registrations or total visits.

How many people were reached?How was the number counted and what breakdown is useful?

What still needs checking or deciding?

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126 unique participants; 84 attended at least four sessions; 61 were under 18.

Question 4 of 9

Activities delivered

Use quantities, dates and locations so the activity can be verified.

What activities were delivered?How many, where and over what period?

What still needs checking or deciding?

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24 weekly sessions, two open days, one volunteer training workshop and a community finals event.

Question 5 of 9

Money spent

Use categories that reconcile to the financial records and explain material differences.

How much was spent by category?What variance, co-funding or unspent balance needs explanation?

What still needs checking or deciding?

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Equipment $7,800; venue $2,100; training $1,250; communications $600. Total $11,750 against $12,000 budget.

Question 6 of 9

Outputs

Outputs are direct quantities: sessions, participants, items purchased, volunteers trained or events held.

What countable activity or product was delivered?What records verify each number?

What still needs checking or deciding?

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18 sessions, 92 participants, 50 equipment items issued and eight volunteers trained.

Question 7 of 9

Outcomes

Outcomes are effects, not activities. Use comparison data, feedback or observed change where possible.

What changed because of the project?What evidence supports that conclusion?

What still needs checking or deciding?

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Weekly capacity increased by 30%, equipment-related cancellations stopped and 78% of surveyed families reported lower participation barriers.

Question 8 of 9

Photos and evidence list

Label evidence so a reader can connect it to the reported activities and outcomes.

What evidence supports the report?Where is each item stored and is consent in place?

What still needs checking or deciding?

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Attendance export, eight dated photos, participant survey, coach feedback, invoice schedule and media coverage link.

Question 9 of 9

Next steps

Use the evidence to make a decision, not just promise more activity.

What should happen next?What evidence, owner, funding or decision is needed?

What still needs checking or deciding?

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Continue the weekly programme, add one assistant coach, replace the low-attendance midweek session and seek funding for equipment renewal.

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