Working form

Impact Report

Simple report for funders, sponsors, members and donors.

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This worksheet produces

Project or season name
Reporting period
Participants reached
Activities delivered
Money spent
Outputs
Outcomes

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Project or season name

A consistent project name makes reporting and evidence easier to trace.

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2026 Community Participation Programme

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Reporting period

Use exact start and end dates and distinguish the reporting period from the date the report is written.

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1 April to 30 September 2026

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Participants reached

Avoid double counting. Explain whether the number is unique people, registrations or total visits.

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126 unique participants; 84 attended at least four sessions; 61 were under 18.

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Activities delivered

Use quantities, dates and locations so the activity can be verified.

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24 weekly sessions, two open days, one volunteer training workshop and a community finals event.

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Money spent

Use categories that reconcile to the financial records and explain material differences.

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Equipment $7,800; venue $2,100; training $1,250; communications $600. Total $11,750 against $12,000 budget.

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Outputs

Outputs are direct quantities: sessions, participants, items purchased, volunteers trained or events held.

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18 sessions, 92 participants, 50 equipment items issued and eight volunteers trained.

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Outcomes

Outcomes are effects, not activities. Use comparison data, feedback or observed change where possible.

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Weekly capacity increased by 30%, equipment-related cancellations stopped and 78% of surveyed families reported lower participation barriers.

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Photos and evidence list

Label evidence so a reader can connect it to the reported activities and outcomes.

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Attendance export, eight dated photos, participant survey, coach feedback, invoice schedule and media coverage link.

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Next steps

Use the evidence to make a decision, not just promise more activity.

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Continue the weekly programme, add one assistant coach, replace the low-attendance midweek session and seek funding for equipment renewal.

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