CBNZ Club BuilderOperating systems for volunteer run clubs

Guided planner

Work out your grant answers before you apply.

Answer smaller questions in plain English. This page turns them into draft application sections and transfers them into the grant template.

Start the plannerOpen application form

Use the planner when

  • The answer is not yet clear
  • Several committee decisions are mixed together
  • Facts or evidence still need checking
  • An owner must be assigned
  • You want draft answers transferred to the worksheet

You do not need perfect answers to start

Use approximate information only to shape the project. Before submitting to a funder, replace estimates with confirmed names, dates, quotes, approvals and evidence. A blank answer is better than an invented fact.

Progress: 0 sections started.

Answers save automatically in this browser.

Step 2

Define the project

Describe one fundable project, not every problem the club has.

Still unclear?

Complete this sentence: “We will do what for which people, at which place, by what date, so that what changes.”

Step 3

Prove the need

Funders need to see a real, current problem supported by evidence.

Evidence you may already have

Registration data, attendance sheets, school enquiries, email requests, photographs, repair records, health and safety reports, participant feedback, coach observations or demographic data.

Step 4

Map who benefits

Describe people and outcomes, not just the club organisation.

Step 5

Build the budget position

The funder needs to see what the project costs, what you are asking them to pay and how the remaining costs will be covered.

Quick check

Total project cost should equal the grant request plus all other funding and club contributions. Verify the funder’s rules on GST, retrospective costs, related-party suppliers and quote requirements.

Step 6

Show how the project will be delivered

Set out a short sequence with owners and dates.

Step 7

Identify the real risks

Use risks specific to this project, then state the control.

Step 8

Plan reporting and acknowledgement

Decide how you will prove the money was used correctly and the project delivered its intended benefit.

Step 9

Record committee authority

The decision should be visible in the minutes and consistent with the club’s rules.

Draft output

Build and transfer your answers

The drafts are a starting point. Read them critically and replace every assumption or placeholder before submission.

Open application

Answers are stored only in this browser. Verify funder rules and all factual information before submitting an application.