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Post grant reporting template.
Do not guess or enter “no idea”. The guided planner breaks every field into smaller questions, saves your progress and transfers draft answers back into this worksheet.
Open the grant acquittal planner
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Use the name shown on the grant approval letter or online portal.
Example Community Trust
This links the acquittal to the original approval. Check emails, letters and the funder portal.
ECT-2026-01482
Use the bank record, not the amount originally requested. Note any GST treatment if relevant.
$9,750 received 14 March 2026
Use dates, locations and completed items. State any approved changes rather than hiding them.
Purchased 40 helmets and 10 equipment bags, trained eight volunteers and delivered 18 weekly sessions from April to August.
Outputs are direct quantities: sessions, participants, items purchased, volunteers trained or events held.
18 sessions, 92 participants, 50 equipment items issued and eight volunteers trained.
Outcomes are effects, not activities. Use comparison data, feedback or observed change where possible.
Weekly capacity increased by 30%, equipment-related cancellations stopped and 78% of surveyed families reported lower participation barriers.
List costs by category and ensure they reconcile to invoices and bank payments.
Equipment $8,940; volunteer training $600; delivery supplies $210. Total $9,750. All invoices and bank evidence attached.
Be direct. State whether the funder approved the change and what happened to any unspent money.
Supplier delay moved completion by three weeks. A lower equipment price created a $210 underspend, which the funder approved for delivery supplies by email on 9 June.
Use a checklist so invoices, bank records, photos, attendance data and approval emails are not omitted.
Invoice schedule, bank statement extracts, six labelled photos, attendance summary, survey results and approved variance email.
Include name, role, approval date and any committee minute reference.
Prepared by treasurer; reviewed by programme lead; approved by committee on 12 September 2026, minute 6.2.
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