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Budget Worksheet

Separate cost centres, fees, funding and reporting obligations.

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Cost centres
Local fees and inclusions
Excluded costs
Grant funded items
Sponsor funded items
Travel and tournament costs
Apparel treatment

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Cost centres

List the activities that need separate internal tracking so one programme does not silently subsidise another.

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Junior programme; senior teams; events; facilities; representative travel; general administration.

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Local fees and inclusions

Parents and members should be able to see what the base fee includes. Separate routine season costs from optional extras.

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Junior fee $160: registration, local training, local competition, shared equipment and affiliation. Uniform pants and away tournaments are excluded.

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Excluded costs

Be explicit about travel, accommodation, uniforms, tournaments, specialist coaching and optional events.

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Away travel, accommodation, personal uniform items and optional tournaments will be separately charged or fundraised.

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Grant funded items

Match grant money to eligible, evidenced project costs. Do not assume grants will cover ordinary deficits or retrospective spending.

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Safety equipment, shared training gear, coach development and approved facility improvements, subject to funder eligibility.

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Travel and tournament costs

Separate ordinary local participation from optional travel. Include transport, accommodation, entry, food, officials and contingency.

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Each away event will have a separate team budget. Families approve the budget before entry; grants and fundraising reduce but do not automatically eliminate the family contribution.

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Apparel treatment

Avoid disputes by stating whether shirts, jackets, caps and pants are owned by the club, included in fees, loaned or on charged.

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Playing shirts remain club property and are returned. Players purchase personal pants. One cap is included in first year registration.

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Reporting controls

State who approves spending, who pays, how receipts are retained and how cost centres are reported to the committee.

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Two person payment approval, receipts attached to each transaction, monthly cost centre report and quarterly budget versus actual review.

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